DASHBOARD
See what's happening with your dispatches, expenses, and contacts at-a-glance.
The Dashboard is the core of your TruckLogics account, providing you with a structured overview of your entire business. Each aspect of your company is represented in the Dashboard, making it impossible to miss the little things. In one glance, see pending and dispatched loads, recent contacts, and upcoming maintenance. You can even rearrange the Dashboard by clicking on sections, dragging and dropping them.
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LOAD ENTRY
Keep track of every load in real time.
Record your Customer Information for each Dispatch to include address, Reference Numbers, and Account Numbers. Your customers will be automatically saved within your account for next time.
For the Shipper & Consignee, you can add the Pick-up & Drop-off Locations, as well as the Pick-up & Delivery time. Contacts can also be connected to the Shipper/ Consignee accounts.
Quickly add a Load Description, Number of Units, Weight, & Declared Value. The load can also be labeled as Haz Mat, Oversize, Tanker, or Reefer.
Setup your Hauling Fees as a Flat Fee, Per Mile, Ton, Hundred wt, or Bushel. Accessorial fees may also be added if necessary. You can even calculate a discount or Advance if applicable.
DISPATCH
Keep your Load Dispatch Details.
Assign Driver & Equipment
For each dispatch, you can select up to two drivers, if applicable. You can also assign equipment to keep track of maintenance schedules.
Check Call
Notify your clients of your progress & location. You can also capture and send BOL and proof of delivery, making your daily check-in easier.
Promiles
The Miles are calculated automatically using ProMiles. It provides accurate address-to-address routing for trucks.
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INVOICE
Convert dispatch proposals to Invoices with a single click.
After the Dispatch has been created, you can easily send the automated invoice to your client. You can email, print, or mark an invoice as delivered with the click of a button.
Once an invoice has been created, it will be displayed in the Loads/Dispatches section of your account. Invoices can be sent to your clients via email and the email template can be customized in the Settings menu.
In the Settings menu, you can select when your invoices are due (15 days, 30 days, etc). You may also select to generate invoices before dispatches or after dispatches have been created.
Once an invoice is created, they can be further customized by uploading documents and images for additional verification and resources.
You can select the factoring company option by choosing “yes” or “no” from the choices given. Select “yes" if the invoice has been claimed by a third party, and their rate will apply.
MULTI-USER LOGIN ACCESS
The Power of Teamwork
Let your office manager access all of TruckLogics’ time-saving features, such as invoices, dispatches, and reports.
Help your drivers out by letting them input their check calls, expense information, and upload assigned dispatch documents or fuel receipts.
Choose whether you want your dispatcher to be able to create loads or not in your TruckLogics account.
TRIP SETTLEMENTS
Add the Trip Details and monitor net Revenue.
With each trip, you can add your mileage & fuel purchases to conveniently keep your trip sheets in one place. This makes your quarterly IFTA Filings a lot easier with our integration with ExpressIFTA.
Track your activity while on the road. Input equipment information, upload photos of fuel receipts, and more.
Record all of your miles, fuel purchases, repairs, and maintenance from within your TruckLogics account. You can even upload your receipts for further expense verification.
Any settlements can also be recorded from TruckLogics. This can include any Hauling Charges, Fuel Surcharges, Accessorial Fees, Reimbursements, and Deductions.
ACCOUNTS
Setup Income, Expenses, and Transactions
The Accounts section is already loaded with some default categories, but you can also add your own custom expense and income accounts for your business.
Any income that is received can be tracked in the Accounts section of TruckLogics. Just select an income category, and add all the necessary information
Any expenses that are incurred can be tracked in the Accounts section of TruckLogics. Just select an expense category, and add all the necessary information
It is easy to mark your invoices as paid when the payment is received by using the Receive Payment option. Simply enter a customer's name and their invoice will automatically be opened. You can select a payment option and mark the invoice as paid in your TruckLogics account.
ADDRESS BOOK
All of your contacts can be found in the address book. Your customers will be listed in green with the letter "C" and they can easily be edited from the Action column.
From your Address Book, your Drivers will be listed in grey with the letter "D." For Drivers, you can customize the Payment information as well as setup an Emergency Contact so that you can keep all their important information in one place.
Vendors are listed in gold with a "V" and can be customized with company & location information.
You may also list your Brokers separately in the Address Book. Brokers will be added with a red "B" and can be customized with account information.
The Carrier section of your address book is automatically updated with some of the largest Carriers & you can add your own Carriers to the list. You can add info such as their DOT Number, email, and contact person information.
Adding factoring companies to your address book. You can link an invoice to a factoring company and receive payments from them.
Adding Staff details to your address book and give access as Dispatcher, Office Manger, etc.
TRUCK ZONE
Manage your Trucks, Trailers & Driver Preferences
For each Truck, you can add the Unit Number, Year, Make, Model, VIN, and even select whether the vehicle is still in service. Under Vehicle details, you can add further details such as the owner name, Gross Vehicle Weight, Serial Number, Fuel Type, Height, Number of Axles, etc. And if that isn't enough, you can even add license & Insurance Info, Location Info, and additional information regarding costs.
You can track the Maintenance for your Trucks & Trailers by simply selecting the unit number and selecting a Maintenance Task from the Drop-Down menu. You can select Maintenance Tasks from our list, or add your own custom tasks as well. After a task is selected, you can select if this is recurring, and then setup the task to be performed every so often based on time or number of miles.
For each driver that you work with, you can select a preferred truck/trailer combination. This is not a requirement, but it will help determine which driver is driving each truck & trailer.
IFTA
Easily edit and manage all IFTA records
TruckLogics is your new home for IFTA record-keeping. Access your IFTA records anywhere, and update or edit your records as needed.
Email or Print the load
Generate IFTA reports each quarter from your trip sheets. Email or print these reports, and use the totals to correctly complete your IFTA return.
ProMiles
ProMiles provides the most accurate address-to-address routing available for transportation professionals. Select ProMiles when recording your trip sheets, and the precise trip mileage is automatically recorded.
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Your Business Information Simplified into Concise & Convenient Reports
The Profit & Loss Detail Reports in TruckLogics allows you to view detailed info for total Miles, Income, & Expenses for the quarter. Miles are broken down by Miles Loaded vs Empty. All of the default Income & Expense categories are listed for each month as well as the custom categories that you have created in TruckLogics.
The Unit Reports measure activity for Truck Fuel Usage and Trailer Use for either a custom date range, quarter, year, etc. These reports allow you to see your total miles, MPG, Loan Info, and important dates for the vehicle.
